Introduction

Logistics tasks are performed in sequence and parallel. A well-executed logistics plan brings the details together at the right time to create an excellent event. By putting a logistics plan together, interdependencies become evident.

There will be fewer tasks to complete for a small event or for a local event.

Action Plans

One of the most critical functions for a large event is to divide the task’s responsibilities among the Program Committee in the most workable fashion.

• Check the Steering Committee recommendations. Reorganize the committees as needed.

• Review the milestone chart provided by the Steering Committee.

• Write the logistics plan milestone chart before starting the activities, using the example as a basis for your chart.

• For a smaller event, you may use the composite milestone chart in chapter two, Overview. 

Program Committee chairs

Typically you will need the following program committees for a large event.

• Technical Program Committee - determines the topics and projects to support. They are responsible for the best possible technical and educational value. The committee develops themes for panel discussions, and selects keynote topics and speakers.

• Publicity Committee - publicizes the event so that the maximum number of the right people attends and those for whom the event does not have value do not attend. Publishing may be a subset of this committee or a separate committee.

• Logistics Committee -- coordinates the work of those who make physical arrangements. They work with vendors, Company Name employees, and IMS to ensure hotel arrangements, transportation, computer support, and other aspects of logistics are carried out.

Note: Depending on the circumstances, you may need additional committees.